Queues Menu
The Queues menu provides users with a unique set of views for different stages of the submission workflow. The submission workflow allows a user to promote a submission to the next step, or state, or demote a submission to the previous state, if necessary. During each workflow step, with the exception of the Draft state, the submission is visible on a specific queue.
A user’s assigned roles determine available queues. Only those queues are viewable by the user in the Queue drop down menu. When the user clicks a specific queue, a list of submissions that meet the queue criteria is displayed. The user may then promote or demote one or more of those submissions to the next or previous state in the workflow. The following sections describe the workflow states and LEAs and reporting periods applicable to each queue.
Understanding Submission Workflows
Each dataset must be reviewed each step from the originator to the approving agency (COE or CDE) for the submission to be approved and ultimately published for the public record. The number of reviewing steps is dictated by the level of oversight and reporting period.
Using the State field in each submission, the user can promote (advance) or demote (return to the originator for correction) the submission. This is called Submission Workflow. During each workflow step, the submission will be visible on a specific queue, viewable by the approving entity/role.
Draft Dataset Approval
An LEA user with the Edit Draft Dataset or Dataset Approval role may access the Draft Dataset Approval queue. This queue displays a list of the draft datasets in the user’s entity with a state of Pending Internal Review. Draft datasets may be reviewed and promoted as a dataset submission.
Learn more about the Draft Dataset Approval Queue
Edit Dataset
An LEA user with the Edit Dataset role may access the Edit Dataset queue. This queue displays a list of datasets in the user’s entity with a state of Pending Internal Review, New Dataset Submission, Data Entry, Update Dataset or Resubmission Required.
Learn more about the Edit Dataset Queue
Dataset Approval
An LEA user with the Dataset Approval role may access the Dataset Approval queue. This queue displays a list of datasets in the user’s entity with a state of Draft, Pending Internal Review, New Dataset Submission, Data Entry, Update Dataset, Active Submission Returned, or Resubmission Required.
Learn more about the Dataset Approval Queue
Oversight
An LEA user with the Oversight role may access the Oversight queue. This queue displays a list of datasets in the user’s entity with a state of Promote to 1st level LEA Review, Promote to 2nd level COE Review, LEA Oversight Review Completed, Pending CDE Authorization, LEA Published or Resubmission Required.
Learn more about the Oversight Queue
Promote to CDE
An LEA user with the Certify/Promote to CDE role may access the Promote to CDE queue. This queue displays a list of datasets in the user’s entity with a state of Pending CDE Authorization.
Learn more about the Promote to CDE Queue