User Entities & User Roles
SACS User Roles
User roles play a critical part in the SACS Web System. User roles ensure dataset submissions and the workflow are properly followed. Additionally, certain roles provide SACS Web System health and security. The following table illustrates each user role, permissions, whether that role is part of the submission workflow, and which role grants access to permissions.
Note: The table below provides a summary of permissions that may be granted to each role. The Submission section of the SACS Web System User Guide provides a full accounting of the permissions that may be granted to each role.
|How Do I Get This Role?|
Ability to view published (UA data), certified budget, and interim data for all entities.
|Edit Draft Dataset||Ability to edit draft datasets only||Yes
|Edit Dataset||Ability to edit submission datasets for associated within granted entities||Yes||User Management|
|Dataset Approval||Ability to promote a draft dataset to submission dataset list and to oversight reviewing agency||Yes||User Management|
|Oversight||Ability to review and edit a submission for which the entity has oversight responsibilities||Yes||User Management|
|Certify/Promote to CDE||Ability to certify and submit (UA) data to the CDE||Yes||CDE User Management|
|User Management||Ability to manage user accounts||No||Administration|
|Administration||Ability to create other administration and user managemnt accounts||No||CDE User Management|
Entities are specific agencies involved with statutory financial reporting requirements. Example entities include individual LEAs, charter schools, COEs, JPAs, the State Board of Education, and CDE.
Each entity has specific roles and permissions within the SACS Web System (e.g., a charter school can be granted access to edit datasets but not Oversight for those datasets). Each entity must have at least one user with the Administration role who will then grant one or more users with the User Management role. The user with the User Management role will then administer all users and grant permissions according to need.
The table below illustrates each entity type and the permissions allowed by the SACS Web System for that particular entity.
|Edit Draft Dataset||Edit Dataset||Dataset Approval||Oversight||User Management||Administration||Certify/Promote to CDE|